| Patient Registration
The Patient Registration module allows:
- Retrieving existing patient information from the designated patient master database
- New patient information to be created which would then get updated into the same database. The patient master database holds all relevant patient information, which can be retrieved by all the integrated systems in the hospital
Drug Dispensing
Some of the facilities of Dispensing module include:
- Uses a unique prescription number, which is bound to patient’s identity to keep track of the prescriptions within the system
- Provides pre-configured set of codes for commonly used medication usage and dosage instructions which come in handy by speeding up prescription data entry
- Flags medical conditions & drug allergies of the patient
- Tracks and manages Partial Prescriptions
- Maintains patient medication history
- Notifies when stock levels go below certain limits (when integrated with Copernicus TM Purchase Order & Inventory System)
- Automatically prints medication label for drug items
Billing
This module is designed for streamlining pharmacy’s billing activities. It allows:
- Billing prescription, retails and rental transactions
- Handling complex discounts and subsidy schemes that depend on various factors such as payment classes, patient types, episode types, drug items and durations
- Common payment methods including cash, cheques, credit cards, benefit cards, AR (Account Receivable) etc.
- Automatically printing the bill invoices, the layout of which can be customized
- System shows any previously unpaid prescription transactions of patient automatically, when the patient turns up in the Pharmacy next time
- Provides a separate screen listing all the unpaid, aborted or not-finalized prescription transactions in the system
- Provides billing history of individual patients
Return & Refund
It is not uncommon that, due to many reasons, patients come back to pharmacy to return drugs they have purchased. PMS provides facilities for counter operators to handle these transactions easily.
The module provides:
- Facilities to handle transactions relating to return of dispensed drugs & retail items and refund the appropriate amounts to patient
- Facilities to handle inpatient drug returns where refunding is not required
- Facilities to issue rental items (such as wheel chairs & clutches) to patients and carry out refunding when the items are returned back to pharmacy
Counter Operations
Managing billing counters is a critical part of any pharmacy. PMS provides a comprehensive module to manage counter related activities. It has functionalities for counter operators as well as for counter supervisors.
- System adopts Counter & Session concept which is analogous to real world Cash-register & Shift
- Provides facilities for billing operators to open counter and open session at the beginning of each working session before they start billing activities
- Provides easy methods to close & finalize the session and handover the counter collection to the supervisor
- Provides facilities for supervisors to monitor counter status & activities remotely from their workstation
- System also provides methods for supervisors to force close sessions and counters as well as finalizing the collections
Maintenance
PMS comes with an administrative module for back-end maintenance activities. Supervisors use this module to:
- Configure system level parameters and default values for dispensing & billing related functions
- Setup medication usage & dosage instruction-codes and corresponding descriptions to be printed in medication labels
- Setup various charging schemes (Price Groups & Price Tables) depending on business logics & hospital policies
- Setup subsidy & discount schemes
- Configure details & cost for rental items· Configure printers for different reports
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